Introducing
The Distillery Operating System
Purpose-built for Australian craft distilleries. Effortless daily operations. Flawless ATO compliance. Extraordinary in its simplicity.
You became a distiller to craft exceptional spirits — not to become an accountant, a compliance officer, and a record-keeper all at once.
Every Australian distillery faces the same challenge: the ATO requires meticulous records of every litre of alcohol from the moment it arrives at your premises to the moment it leaves as a sold product. Miss a record, miscalculate a LAL, or fail to lodge on time — and the consequences are severe. Caskflow makes compliance effortless. You run your distillery. The paperwork takes care of itself.
The Australian Taxation Office has broad powers to audit excise licensees at any time, without notice. Penalties for non-compliance are severe — and ignorance is not a defence.
Every distillery in Australia is required by law to maintain complete, accurate, real-time records of all spirit movements, production records, bulk vessel contents, raw material usage, packaging runs, and monthly excise returns. A single missing record or miscalculated LAL can trigger an audit — and an audit can trigger a penalty.
The ATO requires a complete audit trail for every bulk vessel. Missing a single movement entry can trigger a review of your entire excise history.
LAL calculations must be precise. Temperature corrections, ABV measurements, and volume accuracy all matter. Errors compound month on month.
Monthly returns must be lodged on time with accurate figures. Late lodgement attracts penalties. Incorrect figures attract penalties and interest.
Every distillation run must have a consecutive charge number. Gaps in the sequence are a red flag to auditors and cannot be explained away.
The Caskflow Method
Every distillery workflow — from a spark of inspiration to a delivered case of spirits — flows through five intuitive master sections. Paint by numbers, from grain to glass.
Design your spirits and define your recipes.
Procure everything your distillery needs.
Run your production with precision and confidence.
Track every barrel, tank and bottle at all times.
Manage customers, invoicing and dispatch in one place.
Compliance by Magic
While you focus on crafting extraordinary spirits, Caskflow silently handles every compliance obligation in the background — automatically, accurately, and without any extra effort from your team.
Every volume measurement is automatically converted to Litres of Alcohol using your exact ABV and temperature readings. No manual calculations. No rounding errors. Just precise figures every time.
ATO CompliantEvery still run receives the next consecutive charge number automatically. Numbers cannot be skipped, altered or deleted. Your charge register is always complete, always sequential, always audit-ready.
Auto-AssignedYour monthly excise return is built automatically from every invoice and warehouse movement during the period. Review the figures, confirm the total, lodge with the ATO. The whole process takes minutes, not days.
Monthly ReportWhen stock moves from your bonded warehouse to a duty-paid location, Caskflow automatically calculates and records the excise obligation. Sales from your duty-paid store require no further excise action — it's already done.
Intelligent TrackingPush invoices and customers to Xero with a single click. Invoices arrive as drafts — you review and approve before anything reaches your customers. Your accounts and your distillery records are always in perfect sync.
One-Way SyncEvery record is timestamped, user-stamped and immutable. Your bulk vessel register, movement history, distillation records and excise returns are always complete, always accurate, always ready if the ATO comes knocking.
5-Year RetentionAt a Glance
Open Caskflow every morning and see everything that matters — in one beautiful, intuitive dashboard.
Why Caskflow
Generic ERP systems don't understand excise law, LAL calculations, movement permissions or consecutive charge numbers. Caskflow was built from the ground up for the Australian distillery industry and its unique compliance requirements.
Every production task you complete in Caskflow automatically generates the required ATO record. Run the still — charge number assigned and LALs recorded. Move stock to your duty-paid store — excise calculated and logged. Invoice a customer — monthly return updated. You never touch a compliance form.
Create → Buy → Make → Store → Sell. Five master sections that mirror the natural rhythm of distillery operations. Every screen is designed to be used by distillery staff — not IT professionals. Large, clear, guided workflows with no unnecessary complexity.
From the moment you start using Caskflow, every record is complete, timestamped and immutable. If the ATO arrives unannounced tomorrow, you can pull a full five-year audit trail for any vessel, any product, any movement — in seconds. That peace of mind is priceless.
Push invoices and customers to Xero with one click. All invoices arrive in Xero as drafts for your review — nothing goes to customers automatically. Your financial records and your distillery records are always perfectly aligned, with no manual reconciliation required.
Whether you're producing 5,000 litres a year or 500,000, Caskflow scales with you. Add new distilleries, new warehouses and new team members as you grow. Every client gets their own secure, isolated database on enterprise-grade infrastructure.
The Real Cost of Doing It Manually
The average Australian craft distillery spends over 15 hours per month on compliance administration alone. Caskflow gives that time back — and the savings compound every single month.
Manual excise returns, spreadsheet reconciliation, movement record updates and LAL calculations — all eliminated. Your team does their job. Caskflow does the paperwork.
At $60/hour fully loaded, 15 hours per month of compliance administration costs your distillery over $18,000 per year. Caskflow costs a fraction of that — and pays for itself in the first month.
Every record in Caskflow is timestamped, immutable and retained for five years — the full period the ATO requires. If the ATO comes knocking, your records are ready in seconds, not weeks.
Without Caskflow, distillery owners spend days reconciling spreadsheets, cross-checking invoices and manually calculating LALs. With Caskflow, the return is built automatically — you review the figures and lodge. Done.
When the ATO requests records, distilleries without proper software spend weeks collating documents. Caskflow stores five years of complete, immutable, timestamped records — retrievable instantly for any vessel, date or product.
Every action a distillery team member takes — running the still, bottling product, raising an invoice — automatically creates all the compliance records in the background. One entry. Every record satisfied.
Caskflow runs in any browser on any device. Staff on the distillery floor can log a still run on a tablet. The owner can check the dashboard on their phone from anywhere in the world. No installs, no IT, no friction.
Stop managing compliance manually. Stop worrying about ATO audits. Start running your distillery with the confidence that comes from knowing every record is complete, every calculation is precise, and every return is ready on time.
caskflow.com.au